IT Operations & Compliance Administrator

**This position is a direct hire for one of our clients. This position will work in office M-F. Eligible candidates must currently reside in the US and authorized to work in the US without visa sponsorship.**

Our client is seeking a detail-oriented IT Operations & Compliance Administrator to support IT financial administration, audit coordination, compliance tracking, reporting, and process improvement initiatives.

This is an IT business operations role, not a traditional system administrator position. The ideal candidate is organized, dependable, technically curious, and capable of independently managing deadlines, documentation, and follow-up activities. This position will also help improve and automate manual financial, audit, compliance, and operational processes.

Responsibilities

IT Financial Administration

• Reconcile IT invoices, purchases, credit card transactions, and recurring vendor expenses.

• Allocate technology costs to appropriate projects and cost centers.

• Process back-billing and maintain subscription and expense records.

• Track IT spending, contracts, renewals, licenses, telecommunications, and vendor commitments.

• Coordinate with Finance, Accounts Payable, Procurement, vendors, and business stakeholders.

• Support budgeting, forecasting, accruals, and financial reporting.

Audit & Compliance Support

• Coordinate evidence collection for internal and external audits.

• Partner with IT and business departments to gather required documentation.

• Track audit requests, deadlines, approvals, remediation activities, and outstanding items.

• Lead auditor meetings and serve as a primary point of contact for IT audit activities.

• Manage meeting agendas, action items, follow-up, and documentation.

• Review audit evidence for accuracy and completeness.

• Maintain audit trackers, compliance records, policies, procedures, and review schedules.

IT Operations & Process Improvement

• Maintain operational trackers, project records, action items, and department documentation.

• Support Jira reporting, dashboards, and administrative activities.

• Track contracts, warranties, licenses, renewals, equipment, and vendor information.

• Prepare monthly metrics, reports, and leadership summaries.

• Create and maintain procedures, templates, and checklists.

• Identify opportunities to automate administrative, reporting, audit, and compliance processes.

• Support implementation of compliance applications and workflow improvements.

Qualifications

• 3+ years of experience in business operations, financial administration, audit support, compliance, purchasing, or a related field.

• Strong Microsoft Excel skills, including pivot tables, lookups, filtering, and reconciliation worksheets.

• Excellent organization, attention to detail, and follow-through.

• Ability to manage multiple priorities and meet deadlines independently.

• Strong written communication and documentation skills.

• Experience collaborating with technical teams, business stakeholders, vendors, and auditors.

• Ability to handle sensitive financial, employee, vendor, and compliance information.

• Strong technical aptitude and interest in automation, reporting, and process improvement.

Nice To Haves

• Experience supporting IT, Finance, Compliance, Audit, Procurement, HR, Payroll, or Operations functions.

• Experience with Jira, Microsoft 365, SharePoint, Teams, ERP, accounting, procurement, or workflow management systems.

• Experience coordinating audit evidence across multiple departments.

• Experience with application administration, dashboards, workflows, or process automation.

• Familiarity with software licensing, contracts, renewals, vendor management, and compliance reporting.

• Comfort learning new systems, improving processes, identifying discrepancies, and using technology to streamline manual work (deep technical expertise not required).

Our Vetting Process

At Emergent Staffing, we work hard to find the best candidates capable of developing high quality services for our clients. If you think you’re one of those, please understand that the effort put into this by people like yourself helps us be successful in surrounding you with other top-notch engineers. Here are the steps of our vetting process for this position:

• Application (5 minutes)

• Online Assessment (40-50 minutes)

• Initial Phone Interview (30-45 minutes)

• Virtual Interview with Hiring Manager (30 minutes)

• Onsite Interview

• Job Offer!

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